Getting your records
How to ask for your visit notes and exports — including machine-readable formats.
Your visit notes belong to you. Here's how to actually get them.
The simple way
Ask your clinician or clinic for a copy. Most will provide the note as a PDF — the finalized, physician-approved document. That's the version you want for your personal records.
Machine-readable exports
If you want your data in a format computers can use — to share with another provider, a personal health record app, or a researcher — ask your clinic whether they use KTB Health. KTB supports exporting patient records and visit notes in two open interoperability standards:
- FHIR R4 — the modern standard used by most health systems and apps.
- openEHR — a clinical-modeling standard used in some health systems.
These exports contain your demographics, visit notes, and structured clinical content — everything the clinician approved, in a format other software can read.
For personal use, the PDF is usually best. For sharing with other providers or apps, ask specifically for a FHIR export — it's the most widely supported format.
What you won't get
- Raw audio — session recordings are internal pipeline artifacts, not part of your record. Your clinic decides retention policy.
- AI drafts — the unedited machine drafts are working documents. The record is what your clinician reviewed and approved.
If your clinic doesn't use KTB
The same rights apply — request your records in whatever format they have. FHIR export is increasingly standard; if they can't provide it, a PDF or printed copy still satisfies most access requests.